Nationwide AV technician
and production support.

Send a short brief: dates, city, venue, room count, what is being presented and who is in the room. A phone call is usually faster than a form, and most briefs take about ten minutes to cover.

You get a written quote back with travel already built in — day rates, travel days, flights, hotel and per diem all itemized so nothing appears later as a surprise. If your finance team prefers a single line item, the same quote can be issued all-in as one fixed number per show.

Once the quote is approved, dates are held and pre-production starts immediately: venue AV contact, room diagrams, deck and playback inventory, rehearsal windows and a run-of-show review. Arrival is normally the day before the first session so load-in, patching and a full check happen before anyone from your team walks in.

Out-of-market work typically runs 20-40% above the Dallas-Fort Worth base rates, which sit between $675 and $1,050 per day depending on role and program complexity. Travel days bill at the full show-day rate.

Flights, hotel and per diem are passed through at cost with receipts — no markup, no bundled travel fee. Ground transportation is included in per diem unless the venue requires a rental vehicle for gear runs.

The full Dallas-Fort Worth rate card, inclusions, overtime terms and cancellation windows are published on the pricing section of the homepage, and out-of-market quotes are built directly from it.

Consistency across a series is the usual reason. When the same conference lands in four cities in one year, a familiar technician means the same cue conventions, the same lower-third workflow and the same backup plan in every room — instead of re-teaching a stranger every quarter.

For high-stakes programs — board meetings, investor days, keynote launches — a known quantity matters more than proximity. You already know how the person behaves when a laptop dies two minutes before a CEO walks on.

There is also planner-side accountability. Local labor is often booked through a house AV desk that answers to the venue, not to you. A directly contracted technician reports to the planner, sits in your pre-production calls and carries your priorities into the room.

That pre-production alignment is the real advantage: decks reviewed, transitions rehearsed and failure modes agreed on before arrival, so show day is execution rather than discovery.

Yes. A meaningful share of the schedule is recurring trade labor for production companies and AV vendors covering shows outside their home market — A2, playback and presentation support, screens tech, or a reliable second set of hands on a multi-room program.

Trade rates are separate from direct planner rates and are quoted per engagement based on role, call length and travel. Vendors booking repeat weeks receive a standing rate for the season. Inquire directly for trade rates and current availability.